Document naming standard

The Health Informatics Unit's (HIU) Document naming standard project will ensure digital health records are appropriately named for safe and effective retrieval within the health and social setting, as well as their transfer across all care settings.

What we are doing

This project will develop a single national standard and guidance for the naming of digital health and social care documents, which recognises the existing Scottish and international standards already in use.

These guidances aimed to provide recommendations for people in the following use cases:

  1. Clinicians navigating health and care documents and wishing to quickly and easily identify the particular documents they need in order to support patient care.
  2. Clinicians navigating health and care documents that have been transferred from a different care provider and wishing to quickly and easily identify the particular documents they need to support patient care.
  3. Patients and their carers navigating personal health records (PHRs) and wishing to easily understand and identify the different documents by their document name.

The HIU's Document naming standard includes guidance for selecting a document name and recommendations for how a national list of document names should be maintained. It also describes the document name within the wider context of additional metadata associated with a document, that together will support people to find documents easily. Recommendations for the indexing of scanned paper records are also included.

More information and supporting documents for this project are available on the PRSB website.