Chief registrar programme: 2020/21 recruitment guidance for NHS organisations

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This page provides information for NHS organisations interested in recruiting chief registrars. 

What is a chief registrar?

Chief registrars are senior trainees (ST4 and above) with protected time for leadership and management. Supported by a bespoke development programme from the RCP, chief registrars work on service improvement, engagement and morale, education and training, workforce and sustainability, and deliver better outcomes for patients, teams and services. 

Key criteria for recruitment

  • Open to all physician and non-physician specialties.
  • Doctors in training must be minimum ST4 level.
  • Doctors in training must have a national training number.
  • Posts must be for a minimum of 12 months.
  • Doctors in training must have 40-50% time protected for chief registrar activities.
  • Role may be done in programme or out of programme (training or experience). 

Recruitment process and deadlines

Recruitment of chief registrars is coordinated and carried out locally by NHS organisations, but follows the steps and timeline set out by the RCP below. 

  • Expressions of interest opens- December 2019
  • RCP confirms that an indicative place is reserved for your organisation- ongoing 
  • Recruitment of chief registrars begins- December 2019 to May 2020
  • NHS organisations update RCP on recruitment status- 9 March 2020
  • NHS organisations notify RCP of chief registrars appointed- 25 May 2020

Expressing an interest

Before starting recruitment, NHS organisations should express their interest to the RCP to reserve a provisional place(s) on the chief registrar scheme. If we do not receive an expression of interest, we will not be able to reserve an indicative place for a chief registrar from your organisation. 

Once an indicative place has been reserved the organisation can then procced to recruit a chief registrar. When all the indicative places have been allocated, organisations will be placed on a waiting list and offered an indicative place when one becomes available.

The RCP has expanded the chief registrar programme to all physician and non-physician specialties in response to demand. We encourage you to take an organisation-wide overview of which departments your chief registrar(s) will be located in. 

To express your interest download the expression of interest form and return it to chiefregistrar@rcplondon.ac.uk.

Funding arrangements

Costs associated with recruiting a chief registrar vary according to whether the role is carried out in or out of programme. The cost per place is £3,900 (VAT exempt).

Expressions of interest can be submitted before funding arrangements are confirmed, but recruiting organisations must provide the RCP with an update on recruitment by 9 March 2020. This is so any places which have not been recruited to can be reallocated to other organistions. 

Starting recruitment

Once you have expressed an interest, and recieved confirmation of your place your NHS organisation can start the recruitment process. The RCP can provide you with a sample job description and other useful documents, tailored to your local requirements. Should you wish to make significant changes to the job description, please discuss this with the RCP. 

Confirming appointment of your chief registrar

Please let us know as soon as you have recruited your chief registrar. To do this please download and complete the appointment details form and return it to chiefregistrar@rcplondon.ac.uk

The deadline to confirm appointments is Monday 25 May 2020. 

If we do not receive confirmation that you have or are appointing a chief registrar, we reserve the right to re-allocate the indicative place to an organisation on the waiting list.